Executive Assistant & Projects Manager
The Cinema Arts Centre is seeking a highly organized, proactive Executive Assistant & Projects Manager to support senior leadership and help ensure smooth coordination across multiple departments. This role is ideal for someone who enjoys keeping projects moving, creating structure, and supporting a dynamic, creative workplace.
The Executive Assistant & Projects Manager will manage short- and long-term projects, coordinate interdepartmental communication, coordinating employee evaluations alongside leadership, and provide administrative support to the Executive Director. Scheduling is flexible.
This position is a “roll up your sleeves” and do whatever it takes to get the job done!
RESPONSIBILITIES
Project Coordination & Management
- Track progress on short-term and long-term organizational projects
- Develop timelines, task lists, and accountability systems
- Follow up with staff and departments to ensure milestones are met
- Support planning and logistics for theater initiatives and events
Executive & Administrative Support
- Assist the Executive Director with scheduling, correspondence, and administrative tasks
- Prepare reports, meeting notes, and follow-up documentation
- Support board meetings and strategic planning sessions as needed
Employee Relations & Evaluations
- Assist in the coordination of employee evaluations
- Support staff development conversations and goal tracking
- Help maintain positive communication and workplace culture
Cross-Department Collaboration Work closely with:
- Development on fundraising deadlines, grant tracking, donor events
- Technical Team on equipment needs, screenings, and workflow updates
- Youth Outreach on program schedules, community partnerships, and logistics
- Operations on staffing, theater maintenance, and policy implementation
QUALIFICATIONS
- 2+ years of experience in project management, administrative coordination, or related work
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Ability to collaborate across departments and manage multiple deadlines
- Comfortable working in a creative environment with shifting priorities
- Familiarity with arts, nonprofits, or independent film is a plus (not required)
COMPENSATION
- Part-time position at 25 hours/week
- Hourly rate of $25-27/hr.
- Opportunities for professional development in arts administration and nonprofit management.
Please send cover letter & resume to: Dylan Skolnick (dylan@cinemaartscentre.org)
Optional: A short note about your favorite film or an arts project that inspires you
Pay: $25.00 – $27.00 per hour
Expected hours: 25.0 per week
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
Work Location: Hybrid remote in Huntington, NY 11743
It is the policy of the Cinema Arts Centre to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, creed/religion, disability, national origin, sex/gender, sexual orientation, veteran or military service member status, familial status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception.
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